Available for hire
Nancy Wangui
Executive Assistant & Operations SupportOperations, CRM & Financial Administration
Ownership, structure, and follow-through — so your business keeps its momentum.
97%Executive & Administrative SupportTop skill
15ToolsReady on day one
- Rate
- $8.99/hr
- Rating
- 5.0★
- Experience
- 3+ yrs
- Satisfaction
- 99%
In short
Executive Assistant & Operations Support professional helping executives and growing businesses stay organized — calendar and inbox management, project tracking, CRM, and bookkeeping-capable financial admin backed by a CPA II qualification.
Nancy Wangui$8.99/hr · 5.0★Book a call The person behind the work.
Hi, I'm Nancy Wangui — an Executive Assistant and Operations Support professional based in Nairobi, Kenya. I help busy executives, entrepreneurs, and growing businesses stay organized, efficient, and focused on what matters most.
My approach is built on ownership, clear communication, and attention to detail. When I take responsibility for a task, my goal is to see it completed accurately, professionally, and with minimal supervision. Over the years I've supported executives, service-based businesses, and remote clients across calendar and inbox management, travel coordination, project tracking, client communication, CRM management, documentation, and reporting — comfortable juggling competing priorities while holding a high standard of professionalism and confidentiality.
I also bring real strength on the financial-admin side. Backed by a CPA II qualification and an Accounting Technicians Diploma, I prepare invoices, track expenses, reconcile accounts, and maintain clean financial records in QuickBooks and Zoho Books. For a founder, that means one dependable person covering both the operational and the bookkeeping load instead of two separate hires.
What Nancy delivers
Core specialties.
- 01
Executive Support
Calendar and inbox management, travel coordination, meeting preparation, executive correspondence, and task/project tracking.
- 02
Operations & Administrative Support
Workflow coordination, documentation management, process improvement, scheduling, logistics, and record management.
- 03
CRM & Client Management
HubSpot and Monday CRM, contact management, customer communication, and stakeholder coordination.
- 04
Bookkeeping & Financial Administration
Invoice preparation, expense tracking, account reconciliation, and financial record maintenance in QuickBooks and Zoho Books.
Skills
Where Nancy is strongest.
Proficiency across the work clients hand over most.
Executive & Administrative Support
97%Calendar and inbox management, travel coordination, meeting prep, correspondence, and task tracking for busy executives.
Operations & Project Coordination
96%Workflow and documentation management, process improvement, scheduling, and project tracking across tools.
CRM & Client Success
94%HubSpot and Monday CRM, contact and pipeline management, client communication, and stakeholder coordination.
Bookkeeping & Financial Administration
92%CPA II-backed — invoicing, expense tracking, account reconciliation, and clean records in QuickBooks and Zoho Books.
Content & Digital Support
90%Light marketing and content support — graphics in Canva, short-form edits in CapCut, and social/digital assets.
Data & Reporting
89%Spreadsheet builds, KPI dashboards, and clean weekly reports that make decisions easier.
Software stack
Fluent in the tools you already use.
15tools across 11 categories, ready on day one
All 15 tools
Google WorkspaceProductivity
Microsoft OfficeProductivity
ClickUpProject Management
HubSpotCRM- Monday.comMonday.comCRM & Workflow
AsanaProject Management
TrelloProject Management
NotionDocumentation
SlackCommunication
ZoomMeetings
QuickBooksAccounting- Zoho BooksZoho BooksAccounting
CanvaDesign
CapCutContent Creation
MailchimpEmail
Experience
Trusted by real businesses.
Recent client engagements, from Nancy’s own record.
- 01CCreative StudioHybrid · 2025 – 2026
Administrative & Operations Support
Provides operational and administrative support for a creative services business — coordinating schedules, client communications, project timelines, documentation, invoicing, and marketing activities. Keeps workflow smooth between creative teams and clients while maintaining a high standard of customer experience.
Google WorkspaceCanvaWhatsApp BusinessInstagram
- 02RRemote2023 – 2025
Short-Term Rental Virtual Assistant
Managed daily Airbnb operations including guest communication, calendar management, scheduling, lead generation, reporting, and digital guest resources. Helped improve occupancy and maintain positive guest experiences.
Google CalendarWhatsApp BusinessCanvaExcel
- 03RRemote2022 – Present
Executive Virtual Assistant
Supports executive leadership through calendar and inbox management, travel planning, stakeholder communication, meeting preparation, reporting, and project coordination — maintaining confidentiality while helping executives stay focused on strategic priorities.
Google WorkspaceMicrosoft OfficeHubSpotClickUp
- 04KKaeser Compressors Ltd2022 – 2024
Assistant Accounts & Warehouse Manager
Supported logistics coordination, documentation management, customer communication, invoice processing, account reconciliation, and inventory operations. Worked cross-functionally to improve operational efficiency and maintain accurate records.
QuickBooksTrelloSlackMicrosoft Excel
Book a discovery call
Book a 30-minute call with Nancy
Tell me about your operations, calendar, and books. I'll show you how I can bring structure and take the load off your plate.
Nancy WanguiOperations, CRM & Financial AdministrationReady to work with Nancy?
From executive support to operations and bookkeeping, Nancy brings structure, consistency, and follow-through — so your business keeps its momentum.