Available for hire
Margaret Wachira
Executive Virtual AssistantAdministrative & Operations Support
Detail-oriented, proactive, and dependable — so you stay focused on growth.
95%Executive AssistanceTop skill
19ToolsReady on day one
- Rate
- $12/hr
- Rating
- 5.0★
- Experience
- 3+ yrs
- Satisfaction
- 99%
In short
Executive Virtual Assistant · Administrative & Operations Support supporting founders and startup owners with calendar and inbox management, email marketing, client communication, and day-to-day administrative operations — with creative support in graphic design and video editing to keep your brand moving too.
Margaret Wachira$12/hr · 5.0★Book a call The person behind the work.
Hi, I'm Margaret Wachira — a Kenya-based Executive Virtual Assistant who helps founders and startup owners run the operational side of their business so they can stay focused on growth.
I've spent my career working hand in hand with founders across different industries, and that range has taught me how a business actually runs day to day. I manage executive calendars and inboxes, prepare meeting agendas, host meetings and capture clean minutes, and handle the steady stream of client communication that keeps relationships warm and nothing falling through.
I also keep the operational details in order: tracking business expenses in Excel and Google Sheets, pulling together monthly reports, and managing and backing up documents so records stay clean and easy to find. On the calendar side, I don't just schedule — I learn each client's preferred reminder timing, prep the research they need ahead of meetings, and communicate proactively so they're never caught off guard.
What Margaret delivers
Core specialties.
- 01
Executive & Administrative Support
Calendar and inbox management, meeting agendas and minutes, document management, and the day-to-day coordination that keeps operations running smoothly.
- 02
Email Marketing & Client Communication
Running email campaigns, managing client relations, and keeping communication proactive, professional, and consistent.
- 03
Research & Reporting
Internet and AI-assisted research campaigns, expense tracking, and monthly reporting in Excel and Google Sheets.
- 04
Creative & Multimedia Support
Graphic design in Canva, video editing, transcription, and light social/web support to keep your brand moving.
Skills
Where Margaret is strongest.
Proficiency across the work clients hand over most.
Executive Assistance
95%Calendar and inbox management, meeting agendas and minutes, and proactive coordination for founders and startup owners.
Administrative Work
94%Document management, records and backups, expense tracking, and the day-to-day details that keep operations running.
Customer Service
92%Warm, professional client communication across email and calls — keeping relationships strong and nothing slipping through.
Graphic Design
89%Brand and marketing visuals in Canva, plus video editing and light multimedia to keep your brand moving.
Project Management
87%Juggling several moving pieces at once — tracking tasks, deadlines, and priorities without dropping any.
Social Media Support
87%Post scheduling, Canva creatives, and community replies that keep socials fresh without founder effort.
Customer Account Management
94%Managing customer accounts in GoHighLevel — contact records, pipelines, and follow-ups kept accurate and current.
Customer Onboarding & Booking
93%Onboarding new customers and booking their first appointments.
Calls, Texts & Email Support
94%Answering calls, texts, and emails, and coordinating service requests.
Technician Scheduling & Dispatch
92%Managing technician calendars, routes, and appointment confirmations.
Invoicing & Payment Follow-Up
92%Invoicing, processing payments, and following up on overdue balances.
Reporting & Data Entry
93%Reporting, data entry, and keeping documents organized.
Software stack
Fluent in the tools you already use.
19tools across 11 categories, ready on day one
All 19 tools
Google WorkspaceProductivity
Microsoft OfficeProductivity
Microsoft ExcelReporting
Google SheetsReporting
ZoomCommunication
CanvaDesign
ShopifyE-Commerce- Google AnalyticsGoogle AnalyticsAnalytics
- LinkedInLinkedInOutreach
ChatGPTAI- GeminiGeminiAI
MailchimpEmail
TrelloProject Management
HubSpotCRM- SalesforceSalesforceCRM
- Zoho CRMZoho CRMCRM
- PipedrivePipedriveCRM
GoHighLevelCRM- Monday.comMonday.comProject Management
Experience
Trusted by real businesses.
Recent client engagements, from Margaret’s own record.
- 01CCo-Site ConstructionSep 2024 – Dec 2025
Virtual Assistant to Founder & Director
Provided executive and administrative support — managing schedules, coordinating meetings, handling client communication, and maintaining records — while also designing graphics and supporting web development projects.
Google WorkspaceCanvaClient CommunicationWeb Support
- 02CCo-Site ConstructionMar 2024 – Sep 2024
Office Assistant to Founder & Director
Managed executive calendars, prepared reports, handled calls and emails, maintained records, and assisted clients with eCitizen, KRA, and NHIF services.
Google WorkspaceMicrosoft OfficeReportingRecords Management
- 03EE-MentorCameroon · Sep 2021 – Mar 2022
Personal Assistant to Founder & CEO
Coordinated events, prepared funding proposals, managed correspondence, and handled email, calendar, and travel planning for the founder.
Calendar ManagementCorrespondenceEvent CoordinationTravel Planning
Book a discovery call
Book a 30-minute call with Margaret
Tell me about your calendar, inbox, and day-to-day operations. I'll show you how I can take the admin load off your plate.
Margaret WachiraAdministrative & Operations SupportReady to work with Margaret?
From executive support to email marketing and creative work, Margaret streamlines your operations and takes the admin load off your plate — so you can stay focused on growth.